Assistant to the President

Stateside
Written By Cafe Marketing

Job Title

Assistant to the President

Team

Executive Team

Reports to

Cafe 1040 President

location

Athens, GA

 

Job Description Overview

The Assistant to the President provides crucial administrative support by executing tasks and managing routine workflow. Part project manager, part administrative assistant, you will assist the President in prioritizing and coordinating efforts across the ministry. While some ongoing systems will provide predictable work, there should be an expectation of adding value by managing projects, research, and execution of tasks in a fast-paced, dynamic team environment.

REQUIREMENTS:

Critical Qualities

  • Mature Christian faith and agreement with Cafe 1040’s statement of faith

  • A passionate follower of Jesus Christ with a proven devotion to the habits necessary to maintain a daily relationship with him

  • Reflect personal and public integrity in line with Biblical principles

  • Possess a longing for the fulfillment of the Great Commission

  • Adaptable and able to multi-task with patience and willingness to serve

  • Highly organized with a natural attention to detail

  • High level of professionalism and confidentiality

  • High level drive for execution

 

Skills and Experience:

  • Strong written and verbal communications skills

  • Strong time management skills                                                  

  • Quick-learning and self-teaching

  • Ability to coordinate effort across multiple teams

  • Ability to influence and work within team dynamics to move projects forward in the midst of competing demands

  • Eye for excellence in production

  • Demonstrated ability to work on teams

  • Ability to meet deadlines and perform under pressure

  • Strong interpersonal skills

  • Patient and adaptable disposition to changing circumstances

  • Strong multi-tasking and problem-solving ability

  • Skill in MS Office Suite and Apple OS

Specific Job Duties, Tasks, and Responsibilities

  • Manage the President’s calendar, schedule meetings, and coordinate travel arrangements

  • Prepare meeting agendas, documents, and presentations as required by the President

  • Screen and prioritize emails, calls, and correspondence on behalf of the President

  • Attend meetings with or on behalf of the President, taking minutes and tracking follow-ups

  • Complete the President’s monthly expense report

  • Serve as the primary point of contact between the President and internal/external stakeholders

  • Draft and edit emails, reports, and presentations on behalf of the President

  • Maintain clear and effective communication with senior leadership, employees, and external partners

  • Coordinate and track progress on key projects and initiatives led by the President

  • Manage special projects, ensuring deadlines are met and goals are achieved

  • Maintain the President’s donor management system

  • Handle sensitive information with the utmost discretion and maintain a high level of confidentiality

  • Support and uphold the policies, values, and statement of faith of Cafe 1040

  • Maintain sustainable funding levels for role through Cafe 1040 support-raising model

  • Actively take the opportunities to mobilize those people in the scope of your influence toward involvement and investment in the mission and vision of Cafe 1040

This is a support-based position. Nothing in this job description restricts Cafe 1040’s right to assign or reassign duties and responsibilities to this job at any time.  Responsibilities occasionally may require an adjusted work schedule, and evening/weekend hours in order to meet deadlines.

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