Job Title
Administrative Assistant
Team
Executive Team
Reports to
Cafe 1040 Director
Job Description Overview
Your job will be to provide crucial administrative support to a Cafe 1040 Director by executing tasks and managing routine workflow. This involves working to coordinate and administrate a unique and diverse team. Part project manager, part administrative assistant, you will assist the Director in prioritizing and coordinating efforts across the team and the company. While some ongoing systems will provide predictable work, there should be an expectation of adding value by managing projects, research, and execution of tasks in a fast-paced, dynamic team environment. This position is ideal for a person who is interested in hands-on development in organizational leadership and administration.
REQUIREMENTS:
Critical Qualities
Mature Christian faith and agreement with Cafe 1040’s statement of faith
A passionate follower of Jesus Christ with a proven devotion to the habits necessary to maintain a daily relationship with him
Reflect personal and public integrity in line with Biblical principles
Possess a longing for the fulfillment of the Great Commission
Highly organized with a natural attention to detail
Analytical mind that can comprehensively plan and quickly discern problems and gaps in planning
High-level drive for execution
Skills and Experience:
Strong written and verbal communications skills
Strong time management skills
Quick-learning and self-teaching
Ability to coordinate effort across multiple teams
Ability to influence and work within team dynamics to move projects forward in the midst of competing demands
Eye for excellence in production
Demonstrated ability to work on teams
Ability to meet deadlines and perform under pressure
Strong interpersonal skills
Patient and adaptable disposition to changing circumstances
Strong multi-tasking and problem-solving ability
Skill in MS Office Suite and Apple OS
Specific Job Duties, Tasks, and Responsibilities
Work closely with your Cafe 1040 Director to coordinate and execute the widely varied responsibilities of the Team and its departments
Fill in gaps to execute tasks on projects as needed
Assist in conducting topic-based research as need and skill-set aligns
Assist with coordination of projects and systems for the team.
Contribute to content creation and documentation in all areas of oversight. This includes but is not limited to policy, procedure, and written public communication.
Travel with the Director as necessary
Assist with training other administrative staff
Maintain and order ministry merchandise and supplies
Work with the Director Team to ensure that the team and its departments are running efficiently without gaps in execution or future planning
Assist in meetings to brainstorm, organize, and implement plans for execution as needed
Support and uphold the policies, values, and statement of faith of Cafe 1040
Maintain sustainable funding levels for role through Cafe 1040 support-raising model
Actively take the opportunities to mobilize those people in the scope of your influence toward involvement and investment in the mission and vision of Cafe 1040
Nothing in this job description restricts Cafe 1040’s right to assign or reassign duties and responsibilities to this job at any time. Responsibilities occasionally may require an adjusted work schedule, and evening/weekend hours in order to meet deadlines.
